A Microsoft Outlook’s “out of office” message is an auto-reply email that notifies people you’re not at work for an extended period of time.
It is useful for letting colleagues know when to expect a response and/or whom to contact in your absence, and is often considered proper work etiquette for vacations, sick leave, and other lengthy absences.
In this note i am showing how to set up an automatic “out of office” reply in the Outlook application.
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Set Up ‘Out Of Office’ Auto-Reply Message in Outlook
- In the Outlook application, go to the “Top Menu” → “File”:
- Click on the “Automatic Replies (Out Of Office)”:
- Select the “Set automatic replies”, tick the “Only send during this time range” box and set your absence time range:
- Create the “Out Of Office” message, for example:
Hello, I’m out of the office from %MM/DD% to %MM/DD% with limited access (or no access) to email. If your message can wait, I will respond as soon as I return. For urgent matters, please contact %NAME% at %EMAIL% or %PHONE%. Sincerely, %NAME%
- Click the “OK” button.